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Consultancy services relating to HPC examinations undertaken on behalf of DG ECHO

European Commission (EC)
Kenya, The Democratic Republic of The Congo
Field of Expertise:
Development Cooperation; Humanitarian aid; Humanitarian aid; Medical Products, Technologies; PSCM, financing and cost/pricing; Procurement and Supply Chain Assessments & Strengthening
Narrative description of project:
The main objective of the assessment was to provide assurance to the European Commission as represented by the European Civil Protection and Humanitarian Aid Operations (ECHO) that the procurement procedures adopted by the Procurement Agency (HPC) are in accordance with the requirements/principles of the institutions to provide safe drugs to other parties funded by ECHO. The assessment of ASRAMES (DRC) was conducted together with a consultant from USAID/OFDA, and a jointly developed MQAS questionnaire was used for both HPC assessments. The MQAS methodology was applied by use of a harmonised assessment tool, developed jointly by experts from ECHO and USAID. The collaboration between USAID/OFDA and ECHO enables both donor organisations to build trust and place reliance upon each other's work, which is helpful not only from a cost-saving perspective but also in reducing the burden of audit on those entities commonly used. In addition, it may widen the number of qualitative acceptable suppliers for both parties. The assessment gives ECHO an overview of the internal control systems used by the HPC. Recommendations were made in respect of the internal control systems to make the HPC aware of possible control weaknesses within the organisation to enable strengthening of the organisation.
Description of services provided:
hera was contracted to conduct the section on “Quality Assurance and Quality Management”, while the client PKF LittleJohn LLP focused on organisation, planning, budgeting, financial control & reporting, and fraud & corruption prevention policies. The hera technical experts inspected the quality systems and SOPs relating to the qualification of manufacturers, procurement decisions and training policies. The following areas concerning quality assurance and quality management were covered: general requirements; prequalification, procurement, receipt and storage, distribution, and reassessment.